Rospensa

Privacy Policy

This privacy policy set out information about the Company and our privacy practices and your rights. 

SECTION 1 – INTRODUCTION

Welcome to Rospensa Rentals. We are committed to protecting the privacy and security of our customers’ information. Keeping your data secure and private is part of our philosophy for delivering high standards of services. This Privacy Policy outlines how we collect, use, disclose, and safeguard your information when you visit our website, including any other media form, media channel, mobile website, or mobile application related or connected thereto (collectively, the “Site”). 

The purpose of this privacy policy is to provide a clear explanation of when, why and how we collect and use personal data. We have designed it to be as user-friendly as possible and have separate it in sections to make it easy for you to find the information that is most relevant to you.

Reference to ” the Company”, “we” or “us” in this privacy policy shall mean ROSPENSA LIMITED.  We may amend this privacy policy at any given time and for any reason.  The updated version will be available by following the “privacy” link on our website footer. You should check the privacy policy regularly for changes and familiarize yourself with such changes. 

By submitting data to us and/or using our services, and/or website, you accept and agree that all personal data that you submit may be processed by us in the manner and for the purposes described in this privacy policy, and you agree to the terms and conditions of this privacy policy.

SECTION 2 – ABOUT ROSPENSA LTD

Rospensa Ltd is a company registered in the Republic of Cyprus with Registration number HE417076 with its registered office located at Panagia Evangelistria 77, Kato Polemidia, 4156, Cyprus.

SECTION 3 – DATA PROTECTION LAWS

The Company is bound by the European Union (“EU”) General Data Protection Regulation 2016/679 (“GDPR”) and local data protection laws.  In this privacy policy, the terms personal data, controller, processor, data subject, consent, recipient, third party, processing and profiling have meanings given to them in the GDPR.  Further to the latter regulations The Company also bound by the personal data regulations under Cyprus Law or any other regulations that might apply in which area we conduct business in.

 

SECTION 4 – DATA CONTROLLER CONTACT DETAILS

The Data Controller under this Privacy Policy for processing of person data is:

ROSPENSA LTD and affiliated Companies 

Telephone: +357 99263912

Facsimile: +357 99263912

Email: info@rospensa.com

Website: http://www.rospensa.com 

SECTION 5 – DATA PROTECTION OFFICER CONTACT DETAIL

We have designated a Data Protection Officer (herein after referred to as the “DPO”, a responsible person for GDPR, who is responsible to monitor compliance with this privacy policy as well as the applicable Laws and liaise with the Cyprus Supervisory Authority, namely the Office of the Commissioner for Personal Data Protection.

The DPO/ Responsible Person for GDPR may be contacted directly with regards to all matters concerning this policy and the processing of your personal data including the enforcement of all applicable and available rights.

If you have any questions about this privacy policy or about our personal data processing practices, or if you wish to exercise any of your rights as a data subject, you may contact our Data Protection Officer on the following details: info@rospensa.com

If you have a complaint about our persona data processing practices, you should first contact our Data Protection Officer.  If you are not satisfied with our responses, you have the right to lodge your complaint with the following supervisory authorities: 

Data Protection Commission 

Iasonos 1, 1082 Nicosia, Cyprus

Telephone: +357 22818456

Website: http://www.dataprotection.gov.cy/  

If you are located outside of the EU, you may contact your local data protection authority or any assistance.

SECTION 6 – SOURCES OF COLLECTING PERSONAL DATA AND THE DATA WE PROCESS

The Company only processes personal data that you provide us with in course of our services being rendered to you as a rental organisation.  We also process personal data that we receive from affiliated Companies, third parties and agencies.  

We collect and use several types of information of individuals, including information by which you may be personally identified and that is defined as personal data under applicable law such as your first and last name, identification number or passport number, bate of birth, city and country of birth address, contact details (telephone, email), identification data (such as copies and/or photographs of your passport, driver’s license or ID), authentication data (e.g. signature), bank account details.

Please note that the person data we will collect will vary from the services we may provide you with.

  1. Personal Data: We collect personal data that you provide to us when you register on our site, place an order, subscribe to our newsletter, respond to a survey, fill out a form, or enter information on our site. This data may include your name, email address, phone number, address, driver’s license number, and payment information.
  2. Non-Personal Data: We may collect non-personal information about your visit to our website, including your browser name, the type of computer, and technical information about your means of connection to our site, such as the operating system and the Internet service providers utilized.

Use of Information collected

The information we collect from you may be used in the following ways:

(a) To personalize your experience and to allow us to deliver the type of content and product offerings in which you are most interested.

(b) To improve our website in order to better serve you.

(c) To quickly process your transactions.

(d) To send periodic emails regarding your order or other products and services.

SECTION 7 – WHAT LAWFUL REASONS DO WE HAVE FOR COLLECTING, PROCESSING AND DISCLOSING PERSONAL DATA

In order to proceed with a business relationship our clients must provide their personal data to us which are necessary for the required commencement, execution and continuation of a business relationship.

In accordance with GDPR we may rely on the following lawful reasons when we collect and process personal data to operate our business and provide our services to you:

(a) compliance with legal obligation: We may process personal data in order to meet legal and regulatory obligations and due diligence purposes.

(b) contract: We may process personal data for the purposes of providing our services in accordance with our terms and conditions and/ or any other contract that you have with us.

(c) consent: We may rely on your freely given consent at the time you provided your personal data to us for a purpose of the process other than for the purposes set out hereinabove, then the lawfulness of such processing is based on that consent.  You have the right to withdraw consent at any time. However, any processing of personal data will not be affected prior to the receipt of the withdrawal.

SECTION 8 – YOUR DATA IS SHARED WITH

The Company will share your data within our organization in the course of normal business operations with relevant employees, responsible for the performance of our contractual obligation with you.  

Under Article 28 of the GDPR the Company has the right to designate a processor.  In such circumstances it is likely that the processor will receive your personal data to process.  The processor will be processing your data on the same legitimate reason and within the regulations of this privacy policy.

  1. Data Protection

We implement a variety of security measures to maintain the safety of your personal information when you place an order or enter, submit, or access your personal information. We use encryption technology to protect sensitive information transmitted online.

  1. Data Sharing

We do not sell, trade, or otherwise transfer to outside parties your personally identifiable information unless we provide you with advance notice. This does not include website hosting partners and other parties who assist us in operating our website, conducting our business, or servicing you, so long as those parties agree to keep this information confidential.

  1. Third-party Links

Occasionally, at our discretion, we may include or offer third-party products or services on our website. These third-party sites have separate and independent privacy policies. We, therefore, have no responsibility or liability for the content and activities of these linked sites.

  1. Your Consent

By using our site, you consent to our privacy policy.

SECTION 9 – LEGITIMATE INTEREST

The Company may process your personal data on the basis that it would be a legitimate interest. This will include processing in the following circumstances:

(a) Public and/or market research and you did not object to the processing of same.

(b) Any legal proceedings.

(c) In providing information in criminal offenses and or the prevention of crime.

(d) In the instance of the Company improving their services.

(e) Complying with anti-money laundering.

The Company will only rely on our legitimate interest for the processing of your personal data where:

(a) the processing of your personal data is necessary for the purpose of the legitimate interest.

(b) the legitimate interest is not overridden by the data subject’s interests or fundamental rights and freedoms.

SECTION 10 – COOKIES

`Our website uses cookies.  You may manage your cookies in the footer of our website at any time. Cookies are tiny data files which are downloaded onto your device by the website which you are visiting to improve your experience, which is common practice with most professional websites.  The next time you visit the same website, cookies ensure that your device is recognized.  By using cookies and/or similar technologies, websites save information about the visits and its visitor.  This information may include your internet protocol (IP) address, browser type, the device you may have used, Internet Services Provider (ISP), your clicking behavior, date and time stamp, referring/exit pages, such as specific web pages you might have visit.  We use cookies to collect data on how visitors use our website.  These cookies are completely anonymous and do not contain any personal data and we will seek your consent before we would store any cookies on your computer.  The purpose of the information is for analyzing trends, administering the site, tracking users’ movement on the website, and gathering demographic information.  You will also have the right to refuse cookies, however this may affect the functionality you can access.

SECTION 11 – YOUR RIGHTS

If you are located within an EU member state, you have certain rights in relation to your personal data as follows:

  1. Access: You have the right to obtain access to and a copy of any personal data we hold about you.  You also have the right to find out whether your personal data has been transferred outside the EU and any safeguards relating to this transfer.
  2. Rectification: You have the right if you think the personal data, we hold of you are incorrect or incomplete to ask us to correct or complete that personal data.
  3. Erasure: You have the right in certain circumstances to request erasure of your personal data.
  4. Restriction of processing; You have the right in certain circumstances to request us not to process your person data for certain purposes.
  5. Objection to processing: You have the right in certain circumstances to object in processing of your person data for certain purposes.
  6. Data portability: You have the right in certain circumstances to request a copy of your personal data in a structured, commonly used and machine-readable format and manner. us not to process your person data for certain purposes.
  7. Withdrawing consent:  In the event of us processing your personal data due to you consent, you may at any stage withdraw your consent.

If you are located outside of an EU member state, you would still have rights in relation to your personal data under your local data protection laws.  To carry out your right please contact our Data Protection Officer as mentioned in Section 3 hereinabove.

SECTION 12 – HOW TO COMPLAIN

To exercise any of the above rights, or for any questions or complaints about our use of your personal data, please contact our Data Protection Officer/ Responsible Person for GDPR, either by post at Panagia Evangelistria 77, Kato Polemidia, 4156, Cyprus or electronically at info@rospensa.com

Complaints may also be lodged to the supervisory authority in Cyprus (Office of the Commissioner for Personal Data Protection, by post at 1 Iasonos Str. 1082, Nicosia, Cyprus. More information can be found at http://www.dataprotection.gov.cy